HomeMy WebLinkAboutAgenda Report - June 1, 2005 E-04AGENDA ITEM Er
CITY OF LODI
COUNCIL COMMUNICATION
M
AGENDA TITLE: Adopt Resolution Approving Specifications, Authorizing Advertisement for
Bids for 3,000 Tons of Asphalt Materials for Fiscal Year 05/06, and
Authorizing City Manager to Award the Contract or Reject the Bids ($122,300)
MEETING DATE: June 1,2005
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications;
authorizing advertisement for bids for 3,000 tons of asphalt
materials to perform routine pavement repairs and supply material
for the thin overlay program for FY 05/06 at an estimated cost of
$122.300; and authorizing the City Manager to award the contract or reject the bids.
BACKGROUND INFORMATION: The asphalt materials purchase is needed to perform the annual
street maintenance program that is guided by the Pavement
Management System used by the Street Division and is consistent
with past practices. This is a simple purchase of materialswhich
has traditionally been bid on by the only two asphalt suppliers in the area. The specifications are on file
in the Public Works Department at the Municipal Service Center.
Trucking services will be dealt with on an informal bid basis, as the individual costs will be less than
$5,000 per event. This has been the accepted past practice and will allow us to obtain services from
multiple sources on an as -needed basis rather than relying on one providerfor the entire season. The
proposed operating budget has sufficient funds to cover these items.
FISCAL IMPACT: This budgeted expense will assist the Street Division in its continuing effort
to maintain the City of Lodi's asphalt paving.
FUNDING AVAILABLE: The money for this material will be coming from the Street Operating
Budget (2005/2006).
lanned Bid Opening te: June 16, 2005
J es R. Krueger, Ana6ce Director
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Richard C. Prima. Jr.
Public Works Director
Prepared by Curt Juran. Assistant Street Superintendent
RCP/CJ/pmf
cc: Purchasing Officer
APPROVED:
Blair KK, City Manager
JACOUNCIL1051Asphalt 05-06 doc 512512005
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A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS
FOR 3,000 TONS OF ASPHALT MATERIALS FOR FISCAL YEAR
2005-06, AND FURTHER AUTHORIZING THE CITY MANAGER TO
AWARD THE CONTRACT OR REJECT THE BIDS UP TO $122,300
WHEREAS, this asphalt materials purchase is needed to perform the annual
street maintenance program that is guided by the Pavement Management System used
by the Street Division: and
WHEREAS, staff recommends approval of the specifications and advertisement
for bids for 3,000 tons of asphalt materials for fiscal year 2005-06, and further
recommends authorizing the City Manager to award the contract or reject the bids in an
amount not to exceed $122,300.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the specifications and advertisement for bids for 3,000 tons of asphalt materials
for fiscal year 2005-06; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the
City Manager to award the contract or reject the bids in an amount not to exceed
$122,300.
Dated: June 1, 2005
I hereby certify that Resolution No. 2005-103 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 1, 2005, by the following
vote:
AYES: COUNCIL MEMBERS —Hansen, Hitchcock, Johnson, Mounce,
and Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA STON
City Clerk
2005-103