HomeMy WebLinkAboutAgenda Report - May 18, 2005 K-02AGENDA ITEM V•*
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Continuation of Fiscal Year 2005-06 Budget Discussion
MEETING DATE:
PREPARED BY:
May 18, 2005
Finance Director
RECOMMENDED ACTION: That Council continue discussion of the Fiscal Year 2005-06
Budget.
BACKGROUMD INFORMATION: The Council has received an overview and the proposed City
Budget document on May 4, 2005. Council has heard presentations
from departments at the City Council meeting held on May 11, 2005.
Council is requested to continue discussions on May 18, 2005 and
at any other special meetings that may need to be held in order to have ample opportunity for discussion
of the budget. Any budget revisions or adjustments will be compiled by the Finance Department and the
Budget document, Appropriations Resolution and the Appropriations Spending Limit will be presented to
the Council for approval on June 1, 2005.
FISCAL WPACT: Not applicable
FUNDING AVAILABLE: Not applicable
J mes R. Krueger, Finance Director
APPROVED:
Blair ung, City Manager
Community Center
$1,282,700
Mission
Hutchins Street Square, working collaboratively, provides
programs & services that enhance the health and well being,
social vitality and cultural vibrancy of our community.
Divisions
- Administration
- Arts & Culture
- Youth Commission
Number of Employees
10 Full-time
24 Part-time
- Facilities Maintenance
- Senior Information Services
- Theatre/Box Office
Community Center
2004-05 Accomplishments
• Facility repairs & signage
• Streamlined internal operations
• Continued growth of programs and events
• Forged new community partnerships
• On-site catering/floral contracts
• Brought pool fees in line with expenses
• Handled 458 events/53 performances
• Provided quality programs and services for over
150,000 visitors
Community Center
2005-06 Emphasis
• Maintain quality of existing programs
and events with current staffing
• Maximize rental revenue
• Stay within budgeted expenses
• Raise visibility of The Square
• Implement Department of Aging Grant
Community Development
$1,964,680
Mission
To provide responsible and professional guidance and
services for well-planned and managed growth and a
continued commitment to building safety and
neighborhood preservation for this community.
Divisions
- Building Division - Planning Division
- Community Improvement Division
Number of Employees
17
Community Development
2004-05 Accomplishments
• Adoption of the 2003-2009 Housing Element
• Development of Large Retail Design Guidelines for
Commercial Development
• Improved Communications with Construction
Industry Through Monthly Meetings/Workshops
• Expanded Community Improvement Outreach
through Involvement with Community Partnership for
Families and PD's Partners Program
Community Development
2005-06 Emphasis
• Transition from General Fund -based Activity to
Special Revenue Fund -based Activity.
• Improve the Permit and Plan Review Process
and the Availability of Information to the Public.
• Develop and Implement More Effective
Remedies for Code Enforcement Program
• Begin General Plan Update
• Process Westside Annexations
City Clerk
$511,585
Mission
The Office of the City Clerk is committed and dedicated to
serving the City Council, the various City Departments
and the citizens of this community pursuant to state
statute and in an efficient, courteous, and professional
manner that lends itself to bringing respect and dignity to
the City we serve.
Divisions
City Clerk Operations & Management
Elections Administration
City Council - Protocol
Number of Employees 4
City Clerk, (2) Deputy City Clerk, Administrative Clerk
City Clerk
2004-05 Accomplishments
• E -RECORDS — 154,364 pages (total to date)
• F,-AGENDA/PACKETS - 5,218 pages
• MINUTES - 357 pages
• ELECTION — November 2, 2004
(totals as of April 2005)
City Clerk
2005-06 Emphasis
• Records Management
- Conduct codification of the Lodi Municipal Code
in-house
- E -Records
- E-Agenda/Packets
-- City Clerk's Records — Retention
Schedule
City Manager
$585,217
Mission
To implement policies and achieve goals as set by the
City Council by providing leadership and direction to
staff for the efficient delivery of City services.
Divisions
- Administration
- Information Systems
- Human Resources
- City Events ($100,00o)
- Economic Development & Community
Promotions ($233,200)
Number of Employees: 4
City Manager, Deputy City Manager, Secretary to CM,
Management Analvst
City Manager
200405 Accomplishments
• Successfully transitioned leadership
• Renewed emphasis on Economic Development and
Downtown Revitalization
• Refined "Team Lodi" and the "Keep PACE with Lodi"
campaign to include representatives from most
departments
• Intensified scrutiny of expenditures to balance budget
• New Council Members orientation
City Manager
2005-06 Emphasis
• Intensify Economic Development efforts
• Encourage community participation in development of
General Plan
• Develop Master Plan for use of Public Facilities
• Develop Strategy for Capital Projects
• Assess Long-term Financial Plan
• Implement City Manager's Work Plan
• Stabilize the City's financial condition
• Select new Community Development Director
City Attorney's Office
$3959920
Mission
The City Attorney's Office provides legal services
to the Council, departments, boards and
commissions of the City of Lodi
Number of Employees: 3
City Attorney
Deputy City Attorney
Legal Secretary
City Attorney's Office
2004-05 Accomplishments
• Settled Busy Bee and Central Plume PCEITCE litigation
• Reached Interim Settlements in Northern and South
Central Western Plumes
• Settled Lehman Bros. claim against the City
• Settled Stockton Sol litigation
• Hired excellent Deputy City Attorney
• Resolved multiple Big Box related disputes
• Drafted Skate Park ordinance
• Established new WIWW Utility Rate Increase Protocol
City Attorney's Office
2005-06 Emphasis
• Resolve Pending PCE/TCE litigation re Southern,
South Central/Western and Northern Plumes
• Hand over reins to Public Works for cleanup
• Prosecute PCE/TCE legal malpractice action
• Draft Claims, Massage and Nuisance Abatement
Ordinances
• Enforce Code Compliance through Court Action
Human Resources
$605,554
Mission
To be a catalyst for a respectful, inclusive, & highly productive
workforce
Divisions
Recruitments & Equal Employment Opportunity
- Classification & Compensation System
- Administrative Policies and Procedures
- Employee Benefits
- Employee Relations
- General Liability and Property Insurance
- Workers Compensation Insurance
Number of Employees: 4.5
Risk Manager, Management Analyst, HR Technician, Admin
Secretary, Admin Clerk (PT)
Human Resources
2004-05 Accomplishments:
• Completed 33 recruitments
• Hosted IPMA conf., coordinated 2 Health Fairs, 7 training
sessions
• Employee Recognition Program/Employee Appreciation Awards
• Employee Newsletter
• Administered 67 General Liability and 43 Workers Comp claims
• Processed 1,400 certificates of insurance
• Completed OSHA annual hearing testing
• Medical Appointments policy completed
• Coordinated services for community "Week of the Young Child"
• Completed Maint. & Operators, Police and Dispatch negotiations
Human Resources
2005-06 Emphasis:
• Improve communication between all City Departments
and the Human Resources Division
• Provide more accessible information online for
employees and outside agencies
• Continually review benefits and make changes as
appropriate
• Coordinate negotiations: IBEW (12-05), Mid -
Management (12-05), Police Mid-Mgmt (6-06), General
Services (6-06), Maint & Operators (6-06), and
Firefighters (6-06)
Information Systems
$997,715
Mission
Provide excellent customer service, vision and
technical support.
Divisions
- Programming and support systems
- Desktop and telecom support
- Operations and helpdesk support
Number of Employees
Information Systems
2004-05 Accomplishments
• Implemented new False Alarm billing system for LPD
• Implemented new Work Order system for EUD
• Secured $76,000 refund for telephone over -charges
• Moved into Carnegie Forum basement
• Handled 3400 support calls
• Developed online surveys
• City Council Web casts
• Improved system security by eliminating generic Iogons
• Renegotiated telephone contract
Information Systems
2005-06 Emphasis
• Implementation of new Pet Tracking System for Animal Shelter
• Development of Fee Billing System for Fire Department
• Implementation requisitions and voucher payment systems for
Finance
• Work with Finance and EUD to improve financial reporting
systems
• Work with EUD to un -bundle rates
• Update Electronic Media Use Policy
• Implement new Complaint Tracking system
• Implement new Econ Development Contact tracking system
• Support the City's 603 PC's and 40 servers
• Analyze cell phone plans
Finance Department
$2,246,000
Mission
Provide superior service to all customers, both
and external, of the Finance Department in
efficient and effective manner.
Divisions
- Administration - Accounting
- Revenue Services - Purchasing
Number of Employees
26 Full Time
1 Part-time
internal
a timely,
Finance Department
2004 -OS Accomplishments
• Preparation of 04/05 and 05/06 budgets
• Preparation Comprehensive Annual Financial
report (CAFR)
• Changed financial reporting format to provide
more relevant and timely information
• Worked with Lodi tourism to form Lodi Tourism
Business Improvement District
• Acclimated Finance Director to City finances
Finance Department
2005-06 Emphasis
• Collaborate with all departments to utilize all
components of financial reporting systems
• Complete an evaluation of cost allocation plan
• Complete a five year financial outlook and
fiscal health plan
• Review fees and charges (emphasis will be on
utility rates) in conjunction with revised cost
allocation plan
. Encourage on-line or mail payments
Non -Departmental
$5,356,630
• Special Payments
• Non -departmental Services
• Telephone Charges -liana line)
• City-wide Utilities
• City-wide Postage