HomeMy WebLinkAboutAgenda Report - May 18, 2005 E-07AGENDA ITEM &7
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution affirming the contract extension agreement with DB Claims
Services Group, Inc. for claims administration services.
MEETING DATE: May 18, 2005
PREPARED BY: Kirk Evans, Risk Manager
RECOMMENDED ACTION: That the City Council Adopt the attached resolution affirming the contract
extension agreement with DB Claims Services Group, Inc for claims administration services.
BACKGROUND INFORMATION: The City of Lodi uses DB Claims Services Group, Inc in the
administration of general liability claims. The DB Claims insurance adjuster provides initial contact with
the claimant, conducts a thorough investigation that may include; site measurements, photos, damage
inspection, interviews, and review of medical records and repair costs. DB Claims then makes a
recommendation to the City with regard to rejection or acceptance of the claim. If the claim is accepted,
DB Claims recommends an appropriate settlement amount. If the claim is rejected, DB checks the courts
for any filings in order to determine whether the claim file can be closed, or whether further action is
required.
It has come to staffs attention that the most recent contract extension agreement was signed
administratively and did not come before Council for approval. As such, staff wishes to correct this
oversight to ensure the contract extension agreement is appropriately authorized for execution and to
continue services with DB Claims Services Group, Inc. The term of the attached administratively signed
Agreement commenced February 23, 2004 and expires 2 years hence.
Staff is therefore requesting action of the Council to approve the attached administratively signed
Contract Extension Agreement.
FISCAL IMPACT: Amounts required to pay DB Claims fees have already been budgeted.
FUNDING AVAILABLE: Currently budgeted.
KElps
James & Krueger, Finance Diactor
Jan Keeter
De uty City Manager
APPROVED: _ -1 --J
Blair King, Manager ��
CONTRACT EXTENSION AGREEMENT
It is hereby agreed between the CITY OF LODI (hereinafter referred to as the CITY) and DB
CLAIMS SERVICES GROUP, INC. (hereinafter referred to as the CLAIMS
ADMINISTRATOR) that the " SELF-INSURED CLAIMS MANAGEMENT AND GENERAL
RISK MANAGEMENT CONSULTING CONTRACT" between the CITY and the CLAIMS
ADMINISTRATOR is hereby renewed and extended with no changes in terms, except as
follows"
IV. TERM
The term of this agreement shall be three (3) years beginning February 23, 2004 and terminating
at midnight, February 224 2007, This contract may be tem-iinated by either party for any reason
upon sixty (60) days' written notice. The contract may be renewed subject to renegotiation of
terms and conditions.
Date: 3122104
Date:A& .
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JoannNarloch
Humern Resources Director
City of Lodi
By
UDaneiol A. Blanquie
President
DB Claims Services Group, Inc.
RESOLUTION NO. 2005-100
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
AND AFFIRMING THE CONTRACT EXTENSION AGREEMENT
BETWEEN THE CITY OF LODI AND DB CLAIMS SERVICES
GROUP, INC., FOR CLAIMS ADMINISTRATION SERVICES
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve and affirm the contract extension agreement between the City of Lodi and DB
Claims Services Group, Inc., for Claims Administration Services; and
BE IT FURTHER RESOLVED that the term of the Agreement shall be for three
(3) years, commencing February 23, 2004 and terminating February 22, 2007.
Dated: May 18, 2005
1 hereby certify that Resolution No. 2005-100 was passed and adopted by the
Lodi City Council in a regular meeting held May 18, 2005, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce,
and Mayor Beckman
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
V
SUSAN J. BLACKSTON
City Clerk
2005-100