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Home My WebLink AboutAgenda Report - May 4, 2005 I-01 PHAGENDA ITEM t00% ACk CITY OF LODI %"COUNCIL COMMUNICATION TM AGENDA TITLE: Conduct a Public Hearing to review and adopt revised Community Development Department fees MEETING DATE: May 4, 2005 PREPARED BY: Community improvement Manager RECOMMENDED ACTION: That the City Council conduct a Public Hearing in order to review and adopt revised fees for the Community Development Department. BACKGROUND INFORMATION: The Community Development Department charges fees to cover the costs of providing specific services related to planning, construction, and code enforcement. Historically, these fees were based on the cost to provide the service and surveys of adjacent communities. For construction related activities, the fees are based on the Building Code tables adopted by most cities in the State. For this coming fiscal year's budget, the City is looking to move the Community Development Department into a Special Revenue Fund. This would be similar to an Enterprise Fund where revenues and expenditures are more closely related as staff has described to the Council over the past several months. The department's divisions can be broken down into two service categories. General Fund related activities that are for the benefit of the community as a whole and direct revenue, or fee based, activities that are specific to an application. For General Fund related services, a transfer will be made to the department to cover these costs. For all other activities, fees must cover the anticipated expenditures. For each division in the department we have analyzed the fee based need and would recommend adjustments as noted below: Plannina Division The Planning Division is approximately seventy percent (70%) fee based. For this coming year, that equates to $349,780. This represents the costs of the division personnel plus the "fully loaded" costs for city-wide overhead (vehicle maintenance, building maintenance, telephone, etc...) and internal services (Finance, City Attorney, ISD, etc...) In order to recuperate these costs, the planning related fees need to rise. The Planning Division staff carries out two recoverable functions; seventeen (17) different planning applications and Plan Check. In order to set fees appropriately, we have analyzed the time it takes to process typical applications and compared that against the fees charged in the neighboring communities. The fees recommended should provide for the needed revenue while staying competitive in the market. The attached table outlines those fees. APPROVED: Blair ity Manager Buildina and Safety Division The Building and Safety Division is mostly funded from fees paid for services. Our estimates suggest ninety percent (90%) of the function is fee based. The anticipated revenues required to run the division next year are $1,080,000. Again, this is the "fully loaded" cost. In the Building Division we are expecting revenues that exceed the anticipated expenditures by a margin of $220,000. Based on this, we are recommending a change in the way projects are valued for fee purposes. The Uniform Building Code, Table 1-A, bases the building permit fee on valuation. When the International Conference of Building Officials merged with the other model code organizations, the method of calculating valuation and the costs per square foot changed. The new valuation data lowered the cost per square foot of a single family home. This translates into a reduction of the permit fee. Commercial project valuations and fees will be unchanged. This change in valuation is expected to decrease revenues by $100,000 and be more in keeping with expenditures including a reasonable fund balance. ComMUnitt llrnpEoyMent Division The Community Improvement Division is mostly General Fund based. We believe approximately thirty percent (30%) of the staff's time is spent on recoverable costs. The only change we are recommending for the coming fiscal year is to raise the Code Compliance Permit fee from $40.00 per hour to $100 per hour. The change is based on the difference between our older rate and the new fully loaded rate for staff time. This is a fee that is assessed on building permits for repairs required per the issuance of a Notice and Order through the Community Improvement Division and is meant to recover the costs related to the routine permit inspections required in order to bring the dwelling or structure into compliance. This fee does not address the issue of a building or structure not being brought into compliance. Non - Compliance Fees are already established through an adopted Fee Schedule. The amount of those Non - Compliance Fees, $100 for the first and $300 for the second and any subsequent assessments until compliance is obtained, are believed to be appropriate considering the cost of providing the service and are not being revised at this time. We are, however, currently working with the City Attorney's Office to establish a new enforcement tool in the administrative citation and administrative hearing process, which will allow code enforcement personnel the ability to "cite" an individual and have fines or civil penalties assessed through an independent hearing process. This is a tool that will also be valuable to the Public Works Department for encroachment violations, the Finance Department for business license violations, and Lodi Police Department -Partners for certain vehicle -related violations. Staff is prepared to bring this back to Council in the next 2 months for a presentation and subsequent adoption. FISCAL IMPACT: Current: It is staff's intent to have these fee changes take effect on July 1, 2005, therefore, no impact to the 2004105 Budget. Future: Planning Division: $175,000 increase in revenue. Building Division: $100,000 decrease in revenue. Comm. Imp. Division: $4,500-$7,000 increase in revenue. FUNDING AVAILABLE: Funding will be available through the Special Revenue Fund established for the Community Development Department. Projected revenues and actual costs will be monitored closely throughout this first year to insure that there has been an adequate division between General Fund and Special Revenue Fund activities. J es R. Krueger, Finance DirertoF Attachment we"U IMI 0412812005 FeeSGhedulew Avg 050405x15 $095i 50 ! Ir 4 }L;. $4,000 ! ! r 323 1 r 300 1 i Y ' ,500 Hourly177.: $100 it : ll n 1 y r 1 175 li.. 1 s $258 $250 ■ . �. 1 00 as $4,687 $4,600 .Ir Y...,000 ■y ! .. 1 276: $350 R i $50 VITO W" q$0- r r F 1 . T 3 t 100 0412812005 FeeSGhedulew Avg 050405x15 RESOLUTION NO. 2005-94 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING FEE INCREASES AND ESTABLISHING NEW FEES FOR VARIOUS CITY SERVICES AND PROGRAMS CURRENTLY OFFERED BY THE COMMUNITY DEVELOPMENT DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LODI AS FOLLOWS: SECTION 1. WHEREAS, the Lodi Municipal Code requires the City Council, by Resolution, to set fees for various services provided by the City of Lodi to recover those costs associated with providing specific services and programs; and WHEREAS, staff recommends increasing and establishing certain fees for the Community Development Department as shown on the attached schedule marked Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby implement the fee schedule as attached hereto and made a part of this Resolution. SECTION 2. All resolutions or parts of resolutions in conflict herewith are repealed insofar as such conflict may exist. SECTION 3. This resolution shall be published one time in the Lodi News Sentinel, a daily newspaper of general circulation printed and published in the City of Lodi and shall be in force and take effect July 1, 2005. Dated: May 4, 2005 ---------------------------------------------------------------------- I hereby certify that Resolution No. 2005-94 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 4, 2005, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk EXHIBIT A Amouni Administrative Deviation $350 Annexation $4,000 Appeals $300 Development Plan Review $2,500 Environmental Impact Report Hour! General Plan Amendment $3,000 Home Occupation $100 Landscape Review $175 Live Entertainment Permit $200 Lot Line Adjustment $650 Negative Declaration $900 Prelimina Environmental Assessment $250 Rezone $2,000 Site Plan and Architectural Review Tentative Parcel Ma $1,875 $2,500 Tentative Subdivision Ma $4,600 Use Permit $2,000 Variance $1,000 Zoning Plan Check Commercial/Industrial $350 Zoning Plan Check Residential $100 Zoning Plan Check Addition/Accesso $50 Code Complaint Received $0 First Field Inspection $0 Administrative Processing $0 Code Compliance Permit Fee $100/hr 2nd Non -Compliance Inspection $100 3rd Non -Compliance Inspection $300 NOTICB OF PUBLIC FEARING NOTIt E Is GrM #W on wednes ayy�q 4 the hour of 7M pm,, or as soon ttherealler as Me matter may be heard, the Oily Cour►c!I wil con- duct a PhrbliC at to Camegia Fo+um. 3Met Pine Street, Lodi. to consider and approve the totlowkv matter; a) review and adopt revised Community Development Department fees. Irdor►nefion regarding this item (as required by Government Code SNibn 66016) is avalkd* and may be obtained in the of & of MeDepartment, 22 West Skeet, Lodi, California. AN inter- acted persons are irvited to pres- ent their views and commwft on WS matter. Written statenherUS may be filed with the City perk at any time pdw to the hearing scheduled herein, and oral state- ... manta may be made at said hear- ing. If you chasenge themat- ter in court, you may to raising only Use Itisusa you or aameone Alae raised at ire Public Hearing described in this nbtice " or in written corn delivered to the City 221 West Pia Street, at or prior to the Public Fearing. Ely order at the Lodi city CVWACN: Susan J. Sladcston City clerk ; Dated: April 20, 2005 Approved as to form: D. Stephan Schwabauer City Attorney April 23. 30, 2005 — 06501731 {OFC :r. Please immediately confirm receipt of this fax by calling 333-6702 CITY OF LODI P. O. BOX 3006 LODI, CALIFORNIA 95241-1910 ADVERTISING INSTRUCTIONS SUBJECT: SET PUBLIC HEARING FOR MAY 4, 2005, TO REVIEW AND ADOPT REVISED COMMUNITY DEVELOPMENT DEPARTMENT FEES PUBLISH DATE: SATURDAY, APRIL 23, 2005 AND SATURDAY, APRIL 30, 2005 TEAR SHEETS WANTED: Three (3) please SEND AFFIDAVIT AND BILL TO: SUSAN BLACKSTON, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 DATED: THURSDAY, APRIL 21, 2005 ORDERED BY: JACQUELINE L. TAYLOR, CMC DEPUTY CITY CLERK KARI WADWICK ADMIRATIVE CLERK JENNIFER M. PERRIN, CMC DEPUTY CITY CLERK SEND PR : QQ _ F QFA T 9 ,ISE, MTM rfiANK Y0tJ-? r Faxed to the Sentinel at 369-1084 at : (time) on + r site (pages) LNS Phoned to confirm receipt of all pages at fl Elfi3 {time J .ten {initials) formsladvins.doc DECLARATION OF POSTING SET PUBLIC HEARING FOR MAY 4, 2005, TO REVIEW AND ADOPT REVISED COMMUNITY DEVELOPMENT DEPARTMENT FEES On Friday, April 22, 2005, in the City of Lodi, San Joaquin County, California, a copy of a Notice of Public Hearing to review and adopt revised Community Development Department fees, (attached hereto, marked Exhibit "A"), was posted at the following four locations: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum declare under penalty of perjury that the foregoing is true and correct. Executed on April 22, 2005, at Lodi, California Kari J. dwick Admini tive Clerk N:\Adniinistration\CLERKTJC\DECPOST1.DOC ORDERED BY: SUSANJ.BLACKSTON CITY CLERK Jacqueline L. Taylor, CMC Deputy City Clerk Jennifer M. Perrin, CMC Deputy City Clerk CITY OF LODI Carnegie Forum 305 West Pine Street, Lodi NOTICE OF PUBLIC HEARING Date: May 4, 2005 . Time: 7:00 p.m. For information regarding this notice please contact: Susan J. Blackston City Clerk Telephone: (209) 333-6702 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on Wednesday, May 4, 2005, at the hour of 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a Public Hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider and approve the following matter: a) review and adopt revised Community Development Department fees. Information regarding this item (as required by Government Code Section 66016) is available and may be obtained in the office of the Community development Department, 221 West Pine Street, Lodi, California. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Clerk at any time prior to the hearing scheduled herein, and oral statements may be made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the Public Hearing. By Order of the Lodi City Council: Suaan J. Bladcston City Clerk Dated: April 20, 2005 Approved as to form: D. Stephen Schwabauer City Atthmey N..V,GmmNatmUwMCLERKIPUSHEARWOTICESINOTCDD.DOC 4121M PROOF OF PUBLICATION (20115.5 C.C.C.P.) STATE OF CALIFORNIA )unty of San Joaquin tm a citizen of the United States and a resident the County aforesaid: I am over the age of ;hteen years and not a party to or interested the above entitled matter. I am the principal irk of the printer of the Lodi News -Sentinel, a mspaper of general circulation, printed and tblished daily except Sundays and holidays, in e City of Lodi, California, County of San Joaquin A which newspaper had been adjudicated a !wspaper of general circulation by the Superior furt, Department 3, of the County of San Joaquin, ate of California, under the date of May 26th, 53. Case Number 65990; that the notice of which e annexed is a printed copy (set in type not faller than non-pareil) has been published in ch regular and entire issue of said newspaper ,d not in any supplement thereto on the following .tes to -wit: ay lith in the year 2005. ertify (or declare) under the penalty of perjury at the foregoing is true and correct. tted at Lodi, California, this lith day of ay, 2005 .......................... .......... -- Signature This space is for the Count Clerk's Filing Stamp I'll`j , i 1F1 E ^ I e r I� iS Proof of Publication of Resolution No. 2005-94 A Resolution of th Lodi City Council Approving Fee Increases and Establishing New Fees for Various City Services and Programs Currently Offered by the Community Development Department RESOLUTION No. 2805.94 A RESOLUTION OF THE LODI CITY COUNCIL APPROVItjG FEE INCREASES AND ESTABLISHING NEW FEES FOR VARIOUS CITY SERVICES AND PROGRAMS CURRHNTLY OFFERED BY THE COMMUNITY DEVELOPMENT DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LODI AS FOLLOWS: SECTION i. WHEREAS, the Lodi Municipal Code requires the City Council, by Resolution, to set flees for various services provided by the City of Lodi to recover those costs associated with providing specific services and programs; and WHEREAS, staff recommends increasing and establishing certain fees for the Community Development Department as shown on the attached schedule marked Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby implement the fee schedule as attached here- to and made a part of this Resolution. SECTION 2, All resolutions or parts of resolutions in conflict herewith are repealed insofar as such conflict may exist. SECTION 3.This resolution shall be published one time in the Lodi News Sentinel, a daily newspaper of general circulation printed and published in the City of Lcdl and shall be in force and take effect July 1, 2005. Dated: May 4, 2005 I hereby certify that Resolution No. 2005-94 was passed and adopt- ed by the City Council of the City of Lodi in a regular meeting hell May 4, 2005, by the following vote; AYES: COUNCIL MEMBERS - Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman NOES: COUNCIL MEMBERS - None ABSENT;COUNCIL MEMBERS- None ABSTAIN: COUNCIL MEMBERS - None SUSAN J.BLACKSTON City Clerk EXHIBIT A Community Development Fee Schedule Fee Amount Administrative Deviation $350 Annexation $4,000 App"Is - $300 Development Plan Review $2,500 Environmental Impact Report Hourly General Plan Amendment $3,000 Home Occupation $100 Landscape Review $175 Live Entertainment Permit $200 Lot Line Adjustment $650 Negative Declaration $gp0 Preliminary Environmental Assessment $250 Rezone $2,000 Site Plan and Architectural Review $1,875 Tentative Parcel Map $2,500 Tentative Subdivision Map $4,600 Use Permit $2,0p0 Variance $1.000 7nninn Plan f"J a k 0— Please immediately confirm receipt of this fax by calling 333-6702 CITY OF LODI P. O. BOX 3006 LODI, CALIFORNIA 95241-1910 ADVERTISING INSTRUCTIONS SUBJECT: RESOLUTION APPROVING FEE INCREASES AND ESTABLISHING NEW FEES FOR VARIOUS CITY SERVICES AND PROGRAMS CURRENTLY OFFERED BY THE COMMUNITY DEVELOPMENT DEPARTMENT PUBLISH DATE: WEDNESDAY, MAY 11, 2005 TEAR SHEETS WANTED: Three (3) Please SEND AFFIDAVIT AND BILL TO: SUSAN BLACKSTON, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1 91 0 DATED: THURSDAY, MAY 5, 2005 ORDERED BY: JACQUELINE L. TAYLOR, CMC DEPUTY CITY CLERK r LNS KAKI J. CHADWICK ADMINISTRATIVE CLERK r 4fi NIFER PERRIN, CMC PUTY CI CLERK Foxed to tho Sentirtal at 369-1084 at _j6 - on formsladvins.doc at —Jen. (in:rWE ) RESOLUTION NO. 2005-94 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING FEE INCREASES AND ESTABLISHING NEW FEES FOR VARIOUS CITY SERVICES AND PROGRAMS CURRENTLY OFFERED BY THE COMMUNITY DEVELOPMENT DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LODI AS FOLLOWS: SECTION 1. WHEREAS, the Lodi Municipal Code requires the City Council, by Resolution, to set fees for various services provided by the City of Lodi to recover those costs associated with providing specific services and programs; and WHEREAS, staff recommends increasing and establishing certain fees for the Community Development Department as shown on the attached schedule marked Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby implement the fee schedule as attached hereto and made a part of this Resolution. SECTION 2. All resolutions or parts of resolutions in conflict herewith are repealed insofar as such conflict may exist. SECTION 3. This resolution shall be published one time in the Lodi News Sentinel, a daily newspaper of general circulation printed and published in the City of Lodi and shall be in force and take effect July 1, 2005. Dated: May 4, 2005 I hereby certify that Resolution No. 2005-94 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 4, 2005, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman NOES: COUNCIL MEMBERS -- None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2005-94 EXHIBIT A Ik Di--WelwrnentFee $350 Administrative Deviation Annexation Appeals $4,000 $300 Development Plan Review $2,500 Environmental Impact Report Hourly General Plan Amendment $3,000 Home Occupation $100 Landscape Review $175 Live Entertainment Permit $200 Lot Line Adjustment $650 Negative Declaration $900 Preliminary Environmental Assessment $250 Rezone $2,000 Site Plan and Architectural Review $1,875 Tentative Parcel Ma $2,500 Tentative Subdivision Ma $4,600 Use Permit $2,000 Variance $1,000 Zoning Plan Check Commercial/Industrial $350 Zoning Plan Check Residential $100 Zoning Plan Check(Addition/Accessory) $50 Code Complaint Received $0 First Field Inspection $0 Administrative Processing $0 Code Compliance Permit Fee $100/hr 2nd Non -Compliance Inspection $100 3rd Non -Compliance Inspection $300