HomeMy WebLinkAboutAgenda Report - December 15, 2004 E-06AGENDA ITEM E�6
CITY OF LODI
%V COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution awarding the purchase of polemount and padmount transformers
($52,519.51) (EUD)
MEETING DATE: December 15, 2004
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bids for the purchase
of polemount and padmount transformers to the bidders whose proposals
and equipment meet City of Lodi specifications, and whose transformers are expected to yield the lowest
overall life -cycle costs:
Polemounts: 15 ea 25kVA
GE Supply Co, North Highlands
$ 9,261.11
Padmounts: 2 ea 112.5 kVA
Wesco Distribution, San Leandro
$ 8,229.95
4 ea 150kVA
Wesco Distribution, San Leandro
$16,696.94
3 ea 300kVA
Western States Electric, Portland, OR
$18.321.51
$52,519.51
BACKGROUND INFORMATION: On May 21, 2003, the City Council authorized the Electric Utility
Department and the Purchasing Division to advertise for bids as necessary
to meet the Electric Utility Department's requirements for polemount and
padmount transformers through the fiscal year ending June 30, 2005.
On November 24, 2004 bids were opened for two sizes of polemount and three sizes of padmount
transformers, and life -cycle costs were evaluated. (Life -cycle costs are the combined total of purchase
price plus cost of operation based on estimated power loss during the projected life of the transformer.)
Proposals are also evaluated on the basis of compliance with equipment and bid specifications. Failure
to comply with both may lead to disqualification of the bid. A summary of the bid evaluation is attached
as Exhibit A.. Staff recommends awarding only one size of polemount transformer, the 25kVA units to
GE Supply Company, at this time. Staff anticipates returning to Council on January 5, 2005 with a
recommendation for the 37.5kVA units.
Some of the transformers are planned for use in a commercial development on Auto Center Drive, the
Meridian development on Kettleman Lane, and for individual building pads in the Lowe's Center. The
balance of the order will be used to replenish inventory of replacement units.
FUNDING: Electric Utility Department 2003-2005 Financial Plan and Budget, Line Extensions,
usiness Unit #161651, Page E-41
JiR Krueger, inane Director
Alan N Vallow, E! ctric till
Attachment: Exhibit A
Prepared by Joel Hanis, Purc►a" Mar
cc: EUD Electrical Engtnear
APPROVED: '—
Janet S eeter, Ififerim City Manager
Exhibit A
Polemount Transformers
Page 1
Transformer Bid Evaluation
Polemount
November 24, 2004
Bid Item 1: 25kVA, 120/240 Volt, Single Phase Conventional Pole
Vendor
GE Supply
Kuhlman Electric c/o Sierra Sales
Howard Industries, Inc.
WESCO Distribution, Inc.
Central Moloney, Inc. c/o Stephens, McCarthy, Lancaster
Western States Electric, Inc.
General Pacific, Inc.
Bid Opening: November 24, 2004
Tax (factor): 1.0775 Primary Winding: 12,000 Volt Line -to -Line
No Load Loss $/watt: 3.75
Load Loss $/watt: 1.25
Unit
Extended
Price
Price $
Price $
w/tax $
573.00
8,595.00
9,261.11
610.00
9,150.00
9,859.13
603.00
9,045.00
9,745.99
542.00
8,130.00
8,760.08
632.00
9,480.00
10,214.70
644.00
9,660.00
10,408.65
744.87
11,173.05
12,038.96
Bid Item 2: 37.5kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
15
Number of units:
45
500
No Load
Load
625
(Item 2 will be recommended for award on January 5, 2005)
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
(watts)
(watts)
Loss value Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
56
309
3,150.00
5,793.75
8,943.75
18,204.86
14
22
361
65
256
3,656.25
4,800.00
8,456.25
18,315.38
8-10
32
394
65
269
3,656.25
5,043.75
8,700.00
18,445.99
10-12
32
383
63
346
3,543.75
6,487.50
10,031.25
18,791.33
8-10
38
317
63
288
3,543.75
5,400.00
8,943.75
19,158.45
16
36
401
61
288
3,431.25
5,400.00
8,831.25
19,239.90
11-13
37
379
61
237
3,431.25
4,443.75
7,875.00
19,913.96
10-12
41
489
Bid Item 2: 37.5kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
10
48
625
(Item 2 will be recommended for award on January 5, 2005)
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Kuhlman Electric c/o Sierra Sales
739.00
7,390.00
7,962.73
98
333
3,675.00
4,162.50
7,837.50
15,800.23
8-10
32
494
Howard Industries, Inc.
758.00
7,580.00
8,167.45
93
340
3,487.50
4,250.00
7,737.50
15,904.95
10-12
36
480
Western States Electric, Inc.
716.00
7,160.00
7,714.90
82
414
3,075.00
5,175.00
8,250.00
15,964.90
11-13
37
448
Central Moloney, Inc. c/o Stephens, McCarthy, Lancaster
751.00
7,510.00
8,092.03
92
364
3,450.00
4,550.00
8,000.00
16,092.03
14
38
486
GE Supply
860.00
8,600.00
9,266.50
77
335
2,887.50
4,187.50
7,075.00
16,341.50
14
23
497
General Pacific, Inc.
859.14
8,591.40
9,257.23
78
338
2,925.00
4,225.00
7,150.00
16,407.23
10-12
41
567
WESCO Distribution, Inc.
718.00
7,180.00
7,736.45
98
443
3,675.00
5,537.50
9,212.50
16,948.95
8-10
38
449
Transformer Eval_b 11-24-2004 pole.xls 1
Exhibit A
Padmount Transformers
Page 1 of 2
Transformer Bid Evaluation Bid Opening: November 24, 2004
Padmount
November 24, 2004
Unit
Extended
Tax (factor):
No Load Loss $/watt:
Load Loss $/watt:
1.0775
3.75
1.25
Load
Primary Winding: 12,000 Volt, Delta Connected
Load
Bid Item 1: 112.5 kVA, 208Y/120 Volt, Three Phase Pad
Life Cycle
Delivery
Height
Number of units:
2
Price $
Price $
65
>2.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
4,335.00
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
WESCO Distribution
3,819.00
7,638.00
8,229.95
289
837
2,167.50
2,092.50
4,260.00
12,489.95
12-14
44
2.620
Howard Industries, Inc.
3,603.00
7,206.00
7,764.47
247
1242
1,852.50
3,105.00
4,957.50
12,721.97
7-9
45
2.300
Western States Electric, Inc.
4,149.00
8,298.00
8,941.10
251
946
1,882.50
2,365.00
4,247.50
13,188.60
11-13
50
3.950
G E Supply
4,170.00
8,340.00
83986.35
257
1116
1,927.50
2,790.00
4,717.50
13,703.85
15
48
2.940
General Pacific Inc.
4,340.78
8,681.56
9,354.38
233
1055
1,747.50
2,637.50
4,385.00
13,739.38
12-14
49
3.300
Central Moloney, Inc. (c/o Stephens, Mc...
7,014.00
14,028.00
15,115.17
170
1248
1,275.00
3,120.00
4,395.00
19,510.17
16
65
2.110
Bid Item 2: 150 kVA, 208Y/120 Volt, Three Phase Pad, Number of units: 4 65 >2.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts) Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
WESCO Distribution
3,874.00
15,496.00
16,696.94
289
1500
4,335.00
7,500.00
11,835.00
28,531.94
12-14
48
3.650
Howard Industries, Inc.
3,992.00
15,968.00
17,205.52
256
1629
3,840.00
8,145.00
11,985.00
299190.52
7-9
49
2.300
Western States Electric, Inc.
4,383.00
17,532.00
18,890.73
325
1205
4,875.00
6,025.00
10,900.00
29,790.73
11-13
50
3.130
General Pacific Inc.
4,624.23
18,496.92
199930.43
324
1223
4,860.00
6,115.00
10,975.00
309905.43
12-14
49
3.500
G E Supply
4,569.00
18,276.00
19,692.39
287
1398
4,305.00
6,990.00
11,295.00
30,987.39
15
51
3.410
Central Moloney, Inc. (c/o Stephens, Mc...
7,077.00
28,308.00
309501.87
252
1527
3,780.00
7,635.00
11,415.00
419916.87
16
65
2.020
Transformer Eval 11-24-2004 pads.xls 1
Exhibit A
Padmount Transformers
Page 2 of 2
Transformer Bid Evaluation Bid Opening: November 24, 2004
Padmount
November 24, 2004
Tax (factor):
No Load Loss $/watt:
Load Loss $/watt:
1.0775
3.75
1.25
Primary Winding: 12,000 Volt, Delta Connected
Bid Item 3: 300 kVA, 208/120 Volt, Three Phase Pad,
Number of units:
3
65
>3.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts) Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Western States Electric, Inc.
5,671.00
17,013.00
18,331.51
537
2111
6,041.25
7,916.25
13,957.50
32,289.01
11-13
50
4.190
Howard Industries, Inc.
5,792.00
17,376.00
18,722.64
530
2157
5,962.50
8,088.75
14,051.25
32,773.89
7-9
55
3.800
WESCO Distribution
5,248.00
15,744.00
16,964.16
475
3067
5,343.75
11,501.25
16,845.00
33,809.16
12-14
44
4.390
General Pacific Inc.
6,294.83
18,884.49
209348.04
522
2187
5,872.50
8,201.25
14,073.75
349421.79
12-14
49
4.100
G E Supply
6,206.00
18,618.00
20,060.90
610
2831
6,862.50
10,616.25
17,478.75
37,539.65
15
55
3.640
Central Moloney, Inc. (c/o Stephens, Mc...
8,328.00
24,984.00
269920.26
320
3930
3,600.00
14,737.50
18,337.50
45,257.76
16
59
3.500
Transformer Eval 11-24-2004 pads.xls 2
RESOLUTION NO. 2004-273
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BIDS FOR THE PURCHASE OF
POLEMOUNT AND PADMOUNT TRANSFORMERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on November 24, 2004, at
11:00 a.m. for the purchase of polemount and padmount transformers for the Electric Utility
Department, described in the specifications therefore approved by the City Council on May 21,
2003; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends the award of the bids for the various types
and sizes of polemount and padmount transformers for the Electric Utility Department be made
to the bidders whose proposal and equipment meet City of Lodi specifications and whose
transformers are expected to yield the lowest overall life -cycle costs, listed as follows:
Polemounts: 15 ea 25kVA GE Supply Co, North Highlands $ 9,261.11
Padmounts: 2 ea 112.5 kVA Wesco Distribution, San Leandro $ 8,229.95
4 ea 150kVA Wesco Distribution, San Leandro $16,696.94
3 ea 300kVA Western States Electric, Portland, OR $151
$52,519.51
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bids for the purchase of polemount and padmount transformers for the Electric Utility
Department be and the same is hereby awarded to the lowest responsible bidders, as listed
above, in the total amount of $52,519.51.
Dated: December 15, 2004
I hereby certify that Resolution No. 2004-273 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 15, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Beckman
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-273
Exhibit A
Polemount Transformers
Page 1
Transformer Bid Evaluation
Polemount
November 24, 2004
Ord rtem 1: 25kVA, 1201240 Volt, Single Phase Conventional Pole
Vendor
GE Supply
Kuhlman Electric clo Siena Sales
Howard Industries, Inc.
WESCO Distribution, Inc.
Central Moloney, Inc. Go Stephens, McCarthy, Lancaster
Western States Electric, Inc.
General Pacific, Inc.
Bid Opening: November 24, 2004
Tax (factor): 1.0775 Primary Winding: 12,000 Volt Line -to -Line
No Load Loss $/watt: 3.75
Load Loss 3hrvatt: 1.25
Unit
Extended
Prim
Price;
Price;
wltax $
573.00
8,595.00
9,261.11
610.00
9,150.00
9,658.13
603.00
9,045.00
9,745.99
542.00
8,130.00
8,700.68
632.00
9,480.00
10,214.70
644.00
9,680.00
18,408.65
744.87
11,173.05
12,030.96
Number of units: 15
45 500
No Load
Load
Number of units:
10
Loss
Loss
No Load
Load
Cast of
Lite Cycle
Delivery
Height
Weight
(want)
(watts)
Loss value Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
56
309
3,150.00
5,793.75
8,943.75
18,204.86
14
22
$61
65
256
3,656.25
4,800.00
8,456.25
18,315.38
8-10
32
394
65
269
3,656.25
5,043.75
8,700.00
18,446.99
10-12
32
383
63
346
3,543.75
6,487.50
10,031.25
18,791.33
8-10
38
317
63
288
3,543.75
5,400.00
8,943.75
19,156.45
16
36
401
fit
288
3,431.25
5,400.00
8,831.25
19,239.90
11-13
37
379
61
237
3,431.25
4,443.75
7,875.00
19,913.96
10-12
41
489
Bid item 2: 37.5kVA, 1201240 Volt, Single Phase Conventional Pole
Number of units:
10
(item 2 w11f be recommended for award on January 5, 2005)
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Price $
Price $
w4ax $
(visua)
(watts)
Loss value Loss value
Losses;
Cost $
(weeks)
Kuhlman Electric do Sierra Sales
739.00
7,390.00
7,962.73
98
333
3,675.00
4,162.50
7,837.50
15,006.23
8-10
Howard Industries, Inc.
758.00
7,580.00
0,167.45
93
340
3,487.50
4,250.00
7,737.50
15,904.95
10-12
Western States Electric, Inc.
716.00
7,160.00
7,714.90
82
414
3,075.00
5,175,00
8,250.00
15,964.90
11-13
Central Moloney, Inc. clo Stephens, McCarthy, Lancaster
751.D0
7,510.00
8,092.03
92
364
3,450.00
4,550.00
8,000.00
16,092.93
14
GE Supply
860.00
8,600.00
9,266.50
77
335
2,887.50
4,187.50
7,075.00
16,341.50
14
General Pacific, Inc.
859.14
8,591.40
9,257.23
78
338
2,925.00
4,225.00
7,150.00
16,407.23
10-12
WESCO Distribution, Inc.
718.00
7,180.00
7,730.45
96
443
3,675.00
5,537.50
9,212.50
16,948.95
8-10
Transformer Eval_b 11-24-2004 poie.xls
a
48 625
Height Weight
(inches) (pounds)
32 494
36 480
37 448
38 486
23 497
41 567
38 449
e��
Exhibit A
Padmount Transformers
Page 1 of 2
Transformer Bid Evaluation
Bid Opening: November 24, 2004
Padmount
Tax (factor):
1.0775
Primary Winding: 12,000 Volt, Delta Connected
65
>2.0
Vendor
Unit
No Load
Loss $Matt:
3.75
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
November 24, 2004
Prion $
Load
Loss $hvatt:
1.25
Lass value
Loss value
Losses $
Cost $
(weeks)
(Inches)
%
Bid Item 1: 112.5 kVA, 208YI120 Volt, Three Phase Pad
3,874.00
15,496.00
16,696.94
Number of units:
2
4,335.00
7,500.00
65
2--2.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
7-9
Price $
Price $
wltax $
Lasa (watts) Loss (watts)
Loss value
Loss value
Losses $
cost $
(weeks)
(inches)
%
YYESCO Distribution
3,819.00
7,638.00
8,229.95
289
837
2,167.50
2,092.50
4,260.00
12,489.95
12-14
44
2.620
Howard Industries, Inc.
3,603.00
7,206.00
7,764.47
247
1242
1,852.50
3,105.00
4,957.50
12,721.97
7-9
45
2.300
Western States Electric, Inc.
4,149.00
8,298.00
8,941.10
251
946
1,682.50
2,365.00
4,247.50
13,198.80
11-13
50
3.950
G E Supply
4,170.00
8,340.00
8,966.35
257
1116
1,927.50
2,790.00
4,717.50
13,703.95
15
48
2.940
General Pacific Inc.
4,340.78
8,681.56
9,354.38
233
1055
1,747.50
2,637.50
4,385.00
13,739.38
12-14
49
3.300
Central Moloney, Inc. (do Stephens, Mo...
7,014.00
14,028.00
15,115.17
170
1248
1,275.00
3,120.00
4,395.00
19,510.17
16
65
2.110
Bid Item 2: 150 kVA, 208YI120 Volt, Three Phase Pad,
Number of units:
4
65
>2.0
Vendor
Unit
Edended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Prion $
Price $
wltax $
Loss (watts) Loss (watts)
Lass value
Loss value
Losses $
Cost $
(weeks)
(Inches)
%
WESCO Distribution
3,874.00
15,496.00
16,696.94
289
1500
4,335.00
7,500.00
11,835.00
28,531.94
12-14
48
3.650
Howard Industries, Inc.
3,992.00
15,968.00
17,205.52
256
1629
3,840.00
8,145.00
11,985.00
29,190.52
7-9
49
2.300
Western States Electric, Inc.
4,383.00
17,532.00
18,890.73
325
1205
4,875:00
6,025.00
10,900.00
29,790.73
11-13
50
3,130
General Pacific Inc.
4,624.23
18,496.92
19,930.43
324
1223
4,860.00
6,115.00
10,975.00
30,905.43
12-14
49
3.500
G E Supply
4,569.00
18,276.00
19,692.39
287
1398
4,305.00
6,990.00
11,295-00
30,987.39
15
51
3.410
Central Moloney, Inc, (do Stephens, Mc...
7,077.00
28,308.00
30,501.87
252
1527
3,780.00
7,635.00
11,415.00
41,916.87
16
65
2.020
Transformer Eval 11-24-2004 pads.xls 1
Exhibit A
Padmount Transformers
Page 2 of 2
Transformer Bid Evaluation
Padmourtt
November 24, 2004
Bid Opening: November 24, 2004
Tax (factor): 1.0776 Primary Winding: 12,000 Volt, Delta Connected
No Load Loss U"ft: 3.75
Load Loss $!watt 1.25
Bid Item 3: 300 kVA, 2081120 Volt, Three Phase Pad,
Delivery
Height
Impedance
Cost $
Number of units:
3
Vendor
Unit
Extended
Prioe
No Load
Load
No Load
Load
Cost of
33,809.16
Price $
Price $
wAn $
Loss (waifs) Loss (watts)
Loss value
Loss value
Losses $
Western Stales Electric, Inc.
5,671.00
17,013.00
18,331.51
537
2111
6,041.25
7,916.25
13,957.50
Howard industries, Inc.
5,792.00
17,376.00
18,722.64
530
2157
5,962.50
8,088.75
14,051.25
WESCO Distribution
5,248.00
15,744.00
18,984.18
475
3067
5,343.75
11,501.25
16,845.00
General Pacific Inc,
6,294.83
18,684.49
20,348.04
522
2187
5,872.50
8,201.25
14,073.75
G E Supply
6,206.00
18,618.00
20,060.90
610
2831
6,862.50
10,616.25
17,478.75
Central Moloney, Inc. (clo Stephens, Me...
8,328.00
24,984.00
26,920.26
320
3930
3,600.00
14,737.50
18,337.50
Transformer Eval 11-24-2004 pads.xls 2
65 >3.5
Life Cycle
Delivery
Height
Impedance
Cost $
(weeks)
(inches)
%
32,289-01
11-13
50
4.190
32,773.89
7-9
55
3.800
33,809.16
12-14
44
4.390
34,421.79
12-14
49
4.100
37,539.65
15
55
3.640
45,257.76
16
59
3.500