HomeMy WebLinkAboutAgenda Report - October 20, 2004 E-04AGENDA ITEM Eiiiiiiiiq
CITY OF LODI
%V COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Plans and Specifications, Authorizing Advertisement
for Bids for Lighted Crosswalk System Project at Lockeford Street and
Calaveras Street, and Authorizing the City Manager to Execute All Necessary
Agreements to Implement the Project, Award or Reject the Contract up to $29,000,
and Appropriate Funds
MEETING DATE: October 20, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving the pians and specifications
for the above project, authorizing advertisement for bids, and authorizing the
City Manager to execute all necessary agreements to implement the project,
award or reject the contract up to $29,000, and appropriate funds.
BACKGROUND INFORMATION: In 2003, in cooperation with the Lodi Unified School District (LUSD) and
Lawrence School Principal, City staff applied for State of California Department
of Transportation (Caltrans) Safe Route to School grant funds for a lighted
crosswalk system on Lockeford Street at the Calaveras Street intersection.
In November 2003, Caltrans informed the City federal funds from the Safe Route to School (SR2S) Program were
approved for our project. To simplify and expedite the project, we requested de -federalizing the project and in
September 2004 received allocation for State funds from the SR2S Program.
The Lawrence School Principal, Police Resource Officer, and City staff visited other cities with lighted crosswalks
and determined the preferred system for our project. The system includes Light Emitting Diode (LED) in -ground
devices and advance lighted LED crosswalk signage, and pedestrian push buttons as shown in the attached exhibit.
When a pedestrian pushes the button, the in -ground devices and advance lighted signs are activated. The road
surface -mounted LEDs flash in both directions of traffic, indicating the presence of the crosswalk and pedestrian.
The advance lighted pedestrian signs provide another level of awareness and earlier warning.
Staff is requesting City Council authorize the City Manager to award the project up to $29,000. Based on actual
bids, if additional funds are needed, this item will be brought back to City Council for approval to award and
appropriate funds. In addition, we are requesting City Council authorize the City Manager to execute all necessary
agreements such as a Program Supplement and Master Agreement for project funding. The plans and
specifications are on file in the Public Works Department.
FUNDING: The project estimate is $29,000 and includes project construction, and contingency costs. The
funding source is SR2S funds (maximum of $19,800), and Transportation Development Act funds.
Planned Bid Opening Date: November 17, 2004
Funding Avai P:!�2
R. Krueger, FinDirector
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Richard C. Prima, Jr.
Public Works Director
Prepared by Paula J. Fernandez, Senior Traffic Engineer
RCP/PJF/pmf
Attachment
cc: City Attorney Purchasing Officer Street Superintendent
Police Chief LUSD Lawrence Principal Cheryl Nilmeyer Lodi PD Officer John Whisier
Senior Traffic Engineer Z�21 in
APPROVED:
S. Keefer, Interim City Manager
J,IP ROJECTSISTREETS1LockefordCalaveraslccpsa.doc V 10/11/2004
W11-2
Lockeford Street at Calaveras St
OPERATION:
Lighted Crosswalk
W11-2
W16 -7P
1. Pedestrian activates flashing warning light
via push button.
2. In ground flashing yellow warning lights and
lighted signs begin to flash.
UNION PACIFIC
RAILROAD COMPANY
SAN JOAQUIN
COUNTY GRAPE
FESTIVAL GROUNDS
Lockeford Street
EQUIPMENT:
W11-2
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In Ground Light
Assembly
MATraffic\Cal Loc
RESOLUTION NO. 2004-219
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PLANS AND SPECIFICATIONS, AUTHORIZING ADVERTISEMENT
FOR BIDS FOR LIGHTED CROSSWALK SYSTEM PROJECT AT
LOCKEFORD STREET AND CALAVERAS STREET, AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
NECESSARY AGREEMENTS TO IMPLEMENT THE PROJECT,
AWARD OR REJECT THE CONTRACT UP TO $29,000, AND
APPROPRIATE FUNDS FOR THE PROJECT
WHEREAS, in 2003, in cooperation with the Lodi Unified School District and the
Lawrence School Principal, City staff applied for State of California Department of
Transportation .(Caltrans) "Safe Route to School" grant fonds for a lighted crosswalk
system on Lockeford Street at Calaveras Street intersection; and
WHEREAS, in November 2003, Caltrans informed the City federal funds from
the Safe Route to School (SR2S) Program were approved for our project; and
WHEREAS, to simplify and expedite the project, the City requested de -
federalizing the project and in September 2004 received an allocation for State funds
from the SR2S Program; and
WHEREAS, the preferred system includes Light Emitting Diode (LED) in -ground
devices and advance lighted LED crosswalk signage and pedestrian push buttons.
When a pedestrian pushes the button, the in -ground devices and advance lighted signs
are activated causing the road surface -mounted LEDs to flash in both directions of
traffic, indicating the presence of the crosswalk and pedestrian.
WHEREAS, staff recommends that the City Council approve the plans and
specifications, authorize advertisement for bids, and authorize the City Manager to
execute all necessary agreements to implement the project, award or reject the contract
up to $29,000, and further appropriate funds for the project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the plans and specifications, authorize advertisement for bids, and authorize
the City Manager to execute all necessary agreements to implement the project and
award or reject the contract up to $29,000; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City
Manager to appropriate funds from SR2S funds (maximum of $19,800) and
Transportation Development Act funds for this project.
Dated: October 20, 2004
hereby certify that Resolution No. 2004-219 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 20, 2004, by the
following vote:
AYES: COUNCIL MEMBERS — Howard, Land, and Mayor Hansen
NOES: COUNCIL MEMBERS — Beckman and Hitchcock
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-219
CITY COUNCIL
LARRY D. HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LOD1, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
October 14, 2004
JANET S. KEETER
Interim City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
Lawrence School Lodi Unified School District
Cheryl Nilmeyer, Principal John Whisler, LUSD Police Officer
721 Calaveras Street 1305 E. Vine Street
Lodi, CA 95240 Lodi, CA 95240
SUBJECT: Adopt Resolution Approving Plans and Specifications, Authorizing
Advertisement for Bids for Lighted Crosswalk System Project at
Lockeford Street and Calaveras Street, and Authorizing the City Manager
to Execute All Necessary Agreements to Implement the Project, Award or
Reject the Contract up to $29,000, and Appropriate Funds
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, October 20, 2004. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Paula Fernandez,
Senior Traffic Engineer, at (209) 333-6800, extension 2667.
Richard C. Prima, Jr.
• Public Works Director
RCPlpmf
Enclosure
cc: Ctty Clerk
NCCPSA.DOC