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HomeMy WebLinkAboutAgenda Report - October 6, 2004 I-03CITYOF LODI — OuNcIL COMN TM AGENDA TITLE: Adopt Resolutio, Side Improvernit MEETING DATE. October 6, 20Q4 AGENDA rrEM 74'107-71719P i 111 �� 11111! RIP 1 RECOMMENDED ACTION: That the City Council adopt a Resolution approving the amendments to the Bylaws for the East Side Improvement Committee. BACKGROUND INFORMATION: The East Side Improvement Committee (ESIC) had their original Bylaws approved and adopted by the Lodi City Council on March 17, 1993. Those original Bylaws were last amended and approved by Council on March 2, 1994, The members of the ESIC feel that there have been changes in their goals and purpose, as well as their operation over the past 10 years that need to be reflected in the governing documents. In a Special Meeting, held on September 6, 2003, the ESIC members unanimously voted in favor of adopting certain changes in their Bylaws. The amendments that were approved at that Special Meeting were finally presente d to the City Council at the Special Joint Meeting between the City Council and the East Side Improvement Committee, held on August 17, 2004. After a brief discussion with Council during that joint meeting, the ESIC sought to make one minor revision to the language that they had initially proposed. That change was made and approved at the Regular Meeting of the ESIC on September 7, 2004. With that final revision made, the East Side Improvement Committee respectfully submits their proposed amendments of their original Bylaws, attached hereto as Exhibit A, to the Lodi City Council for their review and approval. None. KBfjw Attachments artlarn onradt Bartlam Community Development Director BYLAWS OF THE LODI QBE EASTSIDE IMPROVEMENT COMMITTEE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi F; Eastside Improvement Committee. ARTICLE II 1►'6_ D_m, SECTION 1. GENERAL PURPOSE The Eastside Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Ted's East Lodi by the coordinated efforts of a broad spectrum of the community. The "Pam "Eastside" shall refer to the area general bounded by Street Hutchins Street on the west, Highway O° Guild Street on the east, Turner Road on the north, and fei4" �d Harney Lane on the south. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of property sn becE'� East side, throughout Lodi, but especially in the areas described in Article I, Section 1, with the cooperation of residents, property owners, business, and government. -1- C) To act as an advocate for eastside residents in issues dealing with the upgrade, improvement and maintenance of all Eastside infrastructure, including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. F) To work with business community to encourage a healthy business climate ^H within the boundaries describe in Section 1 Article 1. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements in service and appearance that contributes to the image and quality of the community. ARTICLE III MEMBERSHIP SECTION 1. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. -2- SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. ARTICLE IV OFFICERS SECTION 1. EXECUTIVE OFFICERS The Executive Officers shall consist of a Pr—esi, _.-_tViee PFPV-sidefA,and cveera Viep, j2..v-q,�T�� Uh,.00 ^fese,@f ,r A a ce tar -y aa&er T,-eas fer- Chairperson, Vice -Chairperson, and Treasurer. The �e!Kt��•a�:r�r:r e!sres!�ra_ .r -T _M. - W r�:ee�: a:�•arr.��: r rMTAea:�e!�� I New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The n Chairperson or Vice Chairperson shall serve as spokesperson for the Eastside Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officer or Board of Directors member who misses three (3) eenseeiltive, unexeused meetings within a one year period without the consent of the one of the Executive Board Members shall be deemed to have vacated the office. -3- ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Eastside Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Eastside Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subjectto City Council overview and signed by Treasurer and one Executive Officer. SECTION 2. AUDITING The fund account for the Eastside Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submitted by the Treasurer to the Finance Department of the City of Lodi ARTICLE VI TERM OF EXISTENCE/DISSOLUTION SECTION 1. CONTINUOUS OPERATION The Eastside Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ME ARTICLE VII BOARD PROCEDURES SECTION 1. PROCEDURES After the transition described in Article III, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the first Thurzsd Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code §54950 et. Seq.), SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorized by the n Chairperson, or in his/her absence, by the C Vice -Chairperson or a designated Board Member. ARTICLE VIII AMENDMENTS SECTION 1. These Bylaws shall constitute the empowering documents for the F'^Eastside Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. -5- ADOPTED BY CITY COUNCIL VOTE ON OCTOBER 6, 2004, RATIFIED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS ON SEPTEMBER 6, 2003. CHAIRPERSON APPROVED AS TO FORM D. STEPHEN SCHWABAUER CITY ATTORNEY RESOLUTION NO. 2004-210 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AMENDMENTS TO THE BYLAWS FOR THE EASTSIDE IMPROVEMENT COMMITTEE WHEREAS, the Eastside Improvement Committee (EIC) had its original bylaws approved and adopted by the Lodi City Council on March 17, 1993, which were last amended and approved by Council on March 2, 1994; and WHEREAS, the members of EIC feel that there have been changes in its goals and purpose, as well as its operation, over the past ten years that need to be reflected in the goveming documents; and WHEREAS, in a Special Meeting on September 6, 2003, EIC members unanimously voted in favor of adopting certain changes in its bylaws. The amendments were presented to the City Council at a Special Joint Meeting between the City Council and EIC on August 17, 2004; and WHEREAS, following the joint meeting, EIC made one minor revision to the language, which was approved at its Regular Meeting on September 7, 2004. EIC respectfully submits its proposed amendments to the bylaws, attached hereto as Exhibit A, to the Lodi City Council for its review and approval. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the amendments to the bylaws for EIC, attached to this Resolution, marked Exhibit A. Dated. October 6, 2004 I hereby certify that Resolution No. 2004-210 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 6, 2004, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, and Howard NOES: COUNCIL MEMBERS -- None ABSENT: COUNCIL MEMBERS — Land and Mayor Hansen ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2004-210 BYLAWS OF EEXHIBIT Aq THE LODI EASTSIDE IMPROVEMENT CON IITTEE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi Eastside Improvement Committee. G1:iI11T0 M:8 IJ PURPOSES SECTION 1. GENERAL PURPOSE The Eastside Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. The "Eastside" shall refer to the area generally bounded by Hutchins Street on the west, Guild Street on the east, Turner Road on the north, and Harney Lane on the south. SECTION 2. SPECIFIC GOALS/PURPO ES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of throughout Lodi, but especially in the areas described in Article II, Section 1, with the cooperation of residents, property owners, business, and government. -1- C) To act as an advocate for eastside residents in issues dealing with the upgrade, improvement and maintenance of all Eastside infrastructure, including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. F) To work with business community to encourage a healthy business climate within the boundaries describe in Section 1 Article H. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements in service and appearance that contributes to the image and quality of the community. ARTICLE III MENIIiERSHIP General membership shall be open to all persons. Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. -2- SECTION 3, SUBCO�RFS There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. F41414 9 ce)a:a\i/ OFFICERS SECTION 1. Q 9= OFFICERS The Executive Officers shall consist of a Chairperson, Vice -Chairperson, and Treasurer. New officers shall be elected by the Board annually at the first meeting in March. SEM -TION 2. The Chairperson or Vice Chairperson shall serve as spokesperson for the Eastside Improvement Committee and liaison with the Lodi City Council. SECTION 3.. Any Executive Officer or Board of Directors member who misses three (3) unexcused meetings within a one year period without the consent of one of the Executive Board Members shall be deemed to have vacated the office. -3- ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Eastside Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Eastside Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview and signed by Treasurer and one Executive Officer. SECTION 2. AUDITING The fund account for the Eastside Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submitted by the Treasurer to the Finance Department of the City of Lodi. ARTICLE VI TERM OF EXISTENCE/DISSOLUTION SECTION 1. CONTINUOUS OPERATION The Eastside Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. -4- ARTICLE VII %Y•► ':•1 �• 1: After the transition described in Article III, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. •_ 1Um.� Regular meetings of the Board shall be held once a month, on the first Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code §54950 et. Seq.), SE&MN 1 C CATIO S All external communications to the public or media shall be through or authorized by the Chairperson, or in his/her absence, by the Vice -Chairperson or a designated Board Member. ARTICLE VIII AMENDMENTS SECTION 1. These Bylaws shall constitute the empowering documents for the Eastside Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. -5- ADOPTED BY CITY COUNCIL VOTE ON OCTOBER 6, 2004, RATIFIED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS ON SEPTEMBER 6, 2003. APPROVED AS TO FORM D. STEPHEN SCHWABAUER CITY ATTORNEY 10 CHAIRPERSON