HomeMy WebLinkAboutAgenda Report - August 18, 2004 E-11AGENDA ITEM &o I I
&1&% CITY OF LODI
%W COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Human Resources Records
(HR)
MEETING DATE: Wednesday, August 18, 2004
PREPARED BY: Human Resources Director
RECOMMENDED ACTION: That the City Council approve the destruction of the hereinafter
listed City of Lodi records.
BACKGROUND INFORMATION: In accordance with Government Code, Section 34090, permission is
requested to destroy the following obsolete City records:
1. Personnel employment records of separated full-time employees (over 5 years old).*
2. Applications for employment from expired eligible lists (over 2 years).
3. Examination files (over 5 years old).
4. General Liability files (over 5 years old).*
5. Workers Compensation files (over 5 years old).*
*Microfilm copy of records will be retained.
FUNDING: None required.
CG: City Attorney
Prepared By: Amy Flores, Management Analyst
APPROVED:
Resp mitted,
Joanne MflNarloch, Human Resources Director
r, InteriFn City Manager
RESOLUTiON NO. 2004-164
A RESOLUTION OF THE LODLCITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY HUMAN RESOURCES
WHEREAS, in accordance with Goverriment Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by the
Human Resources Department, an inventory of which is attached hereto, marked Exhibit
A, and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
The records heretofore identified are no longer required.
2. The Lodi City I Council. finds that the City Attorney has given his written
consent to the destruction of the, records inventoried on Exhibit A
attached , hereto and the. destruction -of those records is hereby
authorized.
Dated: August 18, 2004
I hereby certify that Resolution No. 2004-164 Was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 18, 2004, by the
following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-164
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE HUMAN RESOURCES
DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT
CODE SECTION 34090
1.) Personnel employment records of separated full-time employees (over 5 years
old).*
2.) Applications for employment from'expired eligible lists (over 2 years old).
3.) Examination files (over 5 years old).
4.) General Liability files (over 5 years old).*
5.) Workers Compensation files (over 5 years).*
* Microfilm copy of records will be retained.
Dated: - I Z-1 D �
Dated: 'z I I -:�' I C)q
4 J NNE NARLOCH
m esourc
Hman Resources Director
APPROVED FOR DESTRUCTION:
D. STEPHEN SCHWW8AtJER
City Attorney, City of Lodi