HomeMy WebLinkAboutAgenda Report - August 18, 2004 E-07AGENDAITEM JEOP,7
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OJM CITY OF LODI
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AGENDA TITLE: Adopt resolution awarding the purchase of poiemount and padmount transformers
($63,522.95) (EUD)
MEETING DATE: August 18, 2004
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bids for the purchase
of polemount and padmount transformers to the bidders whose proposals
and equipment meet City of Lodi specifications, and whose transformers are expected to yield the lowest
overall life -cycle costs:
Polemounts: 14 ea 50kVA
Wesco Distribution, San Leandro
$10,966.80
Padmounts: 5 ea 37.5 WA
Howard Industries, Laurel, MS
$ 5,538-35
15 ea 5OkVA
Western States Electric, Portland, OR
$16,873-65
10 ea 75kVA
Western States Electric
$14,244.55
1 ea 167kVA
Western States Electric
$ 2.306.93
2 ea 11 2.5kVA 30
Ermco/Hees Enterprises, Astoria, OR
$ 6,872.30
1 ea 500kVA 30
Ermco/Hees Enterprises
$ 6J720.37
$63,522.95
BACKGROUND INFORMATION: On May 21, 2003, the City Council authorized the Electric Utility
Department and the Purchasing Division to advertise for bids as necessary to meet
the Electric Utility Department's requirements for polemount and padmount
transformers through the fiscal year ending June 30, 2005.
On July 29, 2004 bids were opened for one size of polemount and six sizes of padmount transformers,
and life -cycle costs were evaluated. (Life -cycle costs are the combined total of purchase price plus cost
of operation based on estimated power loss during the projected life of the transformer.) Proposals are
also evaluated on the basis of compliance with equipment and bid specifications. Failure to comply with
both may lead to disqualification of the bid. A summary of the bid evaluation is attached as Exhibit A.
Some of the transformers are planned for use in a commercial development on Cluff Avenue north of
Pine Street, and for individual building pads in the Lowe's Center. Residential developments requiring
transformers are Legacy Estates Units 1 and 2, Millsbridge 2, and Century Meadows Units 1 and 3.
FUNDING: Electric Utility Department 2003-2005 Financial Plan and Budget, Line Extensions,
usiness Unit #161651, Page E-41
s R Krueger, F!
"'46me ritince Directo(
an ANVaIIovwk1rfZEI ric ili irector
Attachment Exhibit A
Prepared by Joel Harris, Purchasing Officer
cc: Manager, ELID Engineering & Operations
APPROVED:
Janet)(66ter, Interim City Manager
RESOLUTION NO. 2004-161
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BIDS FOR THE PURCHASE OF
POLEMOUNT AND PADMOUNT TRANSFORMERS
- - - - - - - - - -
WHEREAS, in answer to notice duly p6blished in accordance with law and the order of
this City Council, sealed.bids were received and publicly opened on July 29, 2004, at
11:00 a.m. for the purchase of polemount and padmount transformers for the Electric Utility
Department, described in the specifications therefore approved by the City Council on May 21,
2003;and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends the award of the bids for the various types
and sizes of polemount and padmount transformers for the Electric Utility Department be made
to the bidder's whose proposal and equipment meet City of Lodi specifications and whose
transformers are expected to yiqld the lowest overall life -cycle costs, listed as follows:
Polemounts: 14 ea 5OkVA
Wesco Distribution, San Leandro
$10,966.80
Padmounts: 5 ea 37.5 kVA
Howard Industries, LaUrel, MS
$ 5,538.35
15 ea 5OkVA
Western States Electric, Portland, OR
$16,873.65
10 ea-75kVA
Western States Electric
$14,244.55
1 ea 167kVA
Western States Electric
.$- 2.306.93
2 ea 11 2.5kVA 30
Ermco/Hees Enterprises, Astoria, OR
$ 6,872.30
1 ea 5ODkVA 30
Ermco/Hees Enterprises
$6.720.37
$63,522.95
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bids for the purchase of polemount and padmount transformers for the Electric Utility
Department be and the same is hereby awarded to lowest responsible bidders as listed above,
in the total amount of $63,522.95.
Dated: August 18, 2004
I hereby certify that Resolution No. 2004-161 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 18, 2004, by the following vote:
AYES: COUNCIL MEMBERS - Beckman, Hitchcock, Howard, Land, and Mayor Hansen
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLACKSTON
City Clerk
2004-161
EXHIBIT A
Transformer Bid Evaluation Bid Opening: July 29, 2004 TRANSFORMERS
Polemount Tax (factor): 1.0775
No Load Loss $/waft: 3.75
July 29, 2004 Load Loss $/watt: 1.25
Bid Item 1: 50 kVA, 277 Volt, Single Phase Conventional Pole
Number of units:
11
51
800
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(wafts)
(wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Wesco Distribution, Inc.
727.00
7,997.00
8,616.77
115
411
4,743.75
5,651.25
10,395.00
19,011.77
11-12
36
601
ERMCO / Hess Enterprises, Inc.
815.00
8,965.00
9,659.79
100
415
4,125.00
5,706.25
9,831.25
19,491.04
9-11
34.9
612
Central Moloney
783.00
8,613.00
93280.51
107
427
4,413.75
5,871.25
10,285.00
199565.51
14
38
606
Kuhlman Electric
765.00
8,415.00
9,067.16
115
437
4,743.75
6,008.75
10,752.50
19,819.66
9
35
671
G E Supply
866.00
9,526.00
109264.27
95
422
3,918.75
5,802.50
9,721.25
199985.52
12
23.6
566
Cam Tran Pacific Ltd.
883.33
9,716.63
10,469.67
102
398
4,207.50
5,472.50
9,680.00
20,149.67
8-10
42
1023
Howard Industries
843.00
9,273.00
93991.66
103
469
4,248.75
6,448.75
10,697.50
209689.16
8-10
36
556
Western States (Cooper)
826.00
9,086.00
9,790.17
95
513
3,918.75
7,053.75
10,972.50
20,762.67
10-12
39
586
Exh—A-081804.xis 1
Transformer Bid Evaluation Bid Opening: July 29, 2004
Padmount
Tax (factor):
1.0775
No Load
Loss $/waft:
3.75
July 29, 2004
Load
Loss $/waft:
1.25
Bid Item 1: 37.5 kVA, 240/120 Volt,
Single Phase Pad,
Number
of units:
5
28
>1.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (wafts) Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Howard Industries, Inc.
1,028.00
5,140.00
5,538.35
92
351
1,725.00
2,193.75
3,918.75
9,457.10
7-9
24
1.900
Western States (Cooper)
1,066.00
5,330.00
5,743.08
76
370
1,425.00
2,312.50
3,737.50
9,480.58
12-14
24
1.690
Wesco Distribution
1,164.00
5,820.00
6,271.05
72
337
1,350.00
2,106.25
3,456.25
9,727.30
9-11
24
1.680
Ermco / Hess Enterprises, Inc.
1,160.00
5,800.00
6,249.50
85
324
1,593.75
2,025.00
3,618.75
9,868.25
10-12
26
1.800
G E Supply
1,229.00
6,145.00
6,621.24
72
355
1,350.00
2,218.75
3,568.75
10,189.99
10
30
1.700
Kuhlman Electric
1,244.00
6,220.00
6,702.05
89
345
1,668.75
2,156.25
3,825.00
10,527.05
9
24
1.600
Cam Tran Pacific, Ltd.
1,460.76
7,303.80
7,869.84
74
340
1,387.50
2,125.00
3,512.50
11,382.34
8-10
24
2.000
Central Moloney
1,669.00
8,345.00
8,991.74
77
387
1,443.75
2,418.75
3,862.50
12,854.24
14
39
1.340
Western States (Pauwels)
No Bid
Bid Item 2: 50 kVA, 240/120 Volt, Single Phase Pad,
Number of units:
15
28
>1.6
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (wafts) Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Western States (Cooper)
1,044.00
15,660.00
16,873.65
96
485
5,400.00
9,093.75
14,493.75
31,367.40
12-14
24
1.720
Wesco Distribution
1,195.00
17,925.00
19,314.19
104
397
5,850.00
7,443.75
13,293.75
32,607.94
9-11
24
1.860
G E Supply
1,149.00
17,235.00
18,570.71
95
468
5,343.75
8,775.00
14,118.75
32,689.46
10
26.8
1.520
Howard Industries, Inc.
1,187.00
17,805.00
19,184.89
106
415
5,962.50
7,781.25
13,743.75
32,928.64
7-9
24
1.800
Ermco / Hess Enterprises, Inc.
1,197.00
17,955.00
19,346.51
88
480
4,950.00
9,000.00
13,950.00
33,296.51
10-12
26
1.800
Central Moloney
1,308.00
19,620.00
21,140.55
98
477
5,512.50
8,943.75
14,456.25
35,596.80
14
32
1.670
Kuhlman Electric
1,301.00
19,515.00
21,027.41
109
456
6,131.25
8,550.00
14,681.25
35,708.66
9
27
1.800
Cam Tran Pacific, Ltd.
1,501.47
22,522.05
24,267.51
95
450
5,343.75
8,437.50
13,781.25
38,048.76
8-10
24
1.600
Western States (Pauwels)
No Bid
Bid Item 3: 75 kVA, 240/120 Volt, Single Phase Pad, Number of units: 10 28 >1.8
Vendor
Western States (Cooper)
Wesco Distribution
Ermco / Hess Enterprises, Inc.
Howard Industries, Inc.
Central Moloney
Kuhlman Electric
Cam Tran Pacific, Ltd.
G E Supply
Western States (Pauwels)
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (wafts) Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
1,322.00
13,220.00
14,244.55
120
672
4,500.00
8,400.00
12,900.00
27,144.55
16-18
24
1.960
1,383.00
13,830.00
14,901.83
112
678
4,200.00
8,475.00
12,675.00
27,576.83
9-11
24
1.980
1,389.00
13,890.00
14,966.48
135
676
5,062.50
8,450.00
13,512.50
28,478.98
10-12
26
2.000
1,513.00
15,130.00
16,302.58
153
546
5,737.50
6,825.00
12,562.50
28,865.08
7-9
24
2.000
1,500.00
15,000.00
16,162.50
139
617
5,212.50
7,712.50
12,925.00
29,087.50
14
32
1.950
1,524.00
15,240.00
16,421.10
113
789
4,237.50
9,862.50
14,100.00
30,521.10
9
27
2.000
1,707.37
17,073.70
18,396.91
148
600
5,550.00
7,500.00
13,050.00
31,446.91
8-10
24
2.500
1,303.00
13,030.00
14,039.83
133
632
4,987.50
7,900.00
12,887.50
26,927.33
10
26.8
1.370
No Bid
Bid Item 4: 167 kVA, 240/120 Volt, Single Phase Pad,
Vendor
Unit
Extended
No Load
Price $
Price $
Western States (Cooper)
2,141.00
2,141.00
Cam Tran Pacific, Ltd.
2,395.54
2,395.54
Kuhlman Electric
2,412.00
2,412.00
Ermco / Hess Enterprises, Inc.
2,393.00
2,393.00
Wesco Distribution
2,625.00
2,625.00
Howard Industries, Inc.
2,682.00
2,682.00
G E Supply
2,752.00
2,752.00
Central Moloney
3,200.00
3,200.00
Western States (Pauwels)
No Bid
1,012.50
** Does not meet specifications (Impedance)
Number of units: 1
33 >2.0
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
w/tax $
Loss (wafts) Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
2,306.93
169
1441
633.75
1,801.25
2,435.00
4,741.93
16-18
30
2.300
2,581.19
270
1100
1,012.50
1,375.00
2,387.50
49968.69
8-10
26
2.100
2,598.93
226
1293
847.50
1,616.25
2,463.75
5,062.68
9
35
2.200
29578.46
282
1228
1,057.50
1,535.00
2,592.50
59170.96
10-12
32
2.200
2,828.44
242
1172
907.50
1,465.00
2,372.50
5,200.94
9-11
32
2.280
2,889.86
246
1176
922.50
1,470.00
2,392.50
59282.36
8-10
33
2.800
2,965.28
198
1574
742.50
1,967.50
2,710.00
5,675.28
10
34
2.450
39448.00
247
1180
926.25
1,475.00
2,401.25
59849.25
14
32
2.000
Bid Item 5: 112.5 kVA, 208Y/120 Volt, Three Phase Pad Number of units: 2 65 >2.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Ermco / Hess Enterprises, Inc.
3,189.00
6,378.00
6,872.30
264
993
1,980.00
2,482.50
4,462.50
11,334.80
6-9
49
2.700
Western States (Pauwels)
3,732.00
7,464.00
8,042.46
226
889
1,695.00
2,222.50
3,917.50
11,959.96
10-12
58
2.230
Western States (Cooper)
3,704.00
7,408.00
7,982.12
251
948
1,882.50
2,370.00
4,252.50
12,234.62
12-14
50
2.000
Howard Industries, Inc.
3,654.00
7,308.00
7,874.37
203
1149
1,522.50
2,872.50
4,395.00
12,269.37
5-7
48
2.300
Wesco Distribution
3,738.00
7,476.00
8,055.39
289
837
2,167.50
2,092.50
4,260.00
12,315.39
9-11
42.5
2.670
G E Supply
3,692.00
7,384.00
7,956.26
257
1116
1,927.50
2,790.00
4,717.50
12,673.76
15
47.6
2.940
Cam Tran Pacific, Ltd.
4,289.43
8,578.86
9,243.72
250
1040
1,875.00
2,600.00
4,475.00
13,718.72
8-10
54
3.400
Central Moloney
6,175.00
12,350.00
13,307.13
186
1119
1,395.00
2,797.50
4,192.50
17,499.63
14
65
2.120
Kuhlman Electric
No Bid
Bid Item 6: 500 kVA, 480Y/277 Volt, Three Phase Pad, Number of units: 1 75 >4.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (wafts) Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
Ermco / Hess Enterprises, Inc.
6,237.00
6,237.00
6,720.37
797
2737
2,988.75
3,421.25
6,410.00
13,130.37
6-9
49
4.600
Western States (Cooper)
6,232.00
6,232.00
6,714.98
794
3003
2,977.50
3,753.75
6,731.25
13,446.23
12-14
50
4.330
Wesco Distribution
6,588.00
6,588.00
7,098.57
652
3646
2,445.00
4,557.50
7,002.50
14,101.07
9-11
50.5
5.840
G E Supply
7,048.00
7,048.00
7,594.22
694
3171
2,602.50
3,963.75
6,566.25
14,160.47
15
62.5
4.290
Western States (Pauwels)
7,611.00
7,611.00
8,200.85
564
3162
2,115.00
3,952.50
6,067.50
14,268.35
10-12
66.75
4.100
Cam Tran Pacific, Ltd.
6,834.57
6,834.57
7,364.25
770
3390
2,887.50
4,237.50
7,125.00
14,489.25
8-10
54
4.500
Howard Industries, Inc.
8,559.00
8,559.00
9,222.32
739
2850
2,771.25
3,562.50
6,333.75
15,556.07
6-8
67
4.900
Central Moloney
9,942.00
9,942.00
10,712.51
735
2842
2,756.25
3,552.50
6,308.75
17,021.26
14
59
5.550
Kuhlman Electric
No Bid