HomeMy WebLinkAboutAgenda Report - August 18, 2004 E-06AGENDA ITEM E40
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt a resolution approving specifications and authorizing advertisement for bids
for power utility conduit and fittings, and further authorizing the City Manager to
award or reject bids in an aggregate amount up to $50,000 as required during
fiscal year 2004-2005 (EUD)
MEETING DATE: Augustl8,2004
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council Adopt a resolution approving specifications
and authorizing advertisement for bids for power utility conduit and
fittings, and further authorizing the City Manager to award or reject
bids in an aggregate amount up to $50,000 as required during fiscal
year 2004-2005.
BACKGROUND INFORMATION: The Engineering Division of the Electric Utility Department is
preparing work orders for installation of electrical service in several
new residential and commercial developments in the city.
In the past, staff has obtained Council approval to advertise for bids for estimated annual requirements
for utility conduit and fittings, and to schedule deliveries according to project timelines and storage space
restrictions.
However, changing market conditions suggest a different approach to material acquisition may be in
order. First, 'fast-track" guidelines require that staff react more quickly to specific materials needs that
may not have been foreseen in an annual estimate. Second, volatility in the petroleum markets generally
discourage suppliers from committing to long-term contracts without building in a substantial margin.
Since PVC pipe and fittings are petroleum-based products, PVC prices tend to follow the price of oil.
Staff therefore recommends that Council authorize staff to advertise for bids as needed during the fiscal
year to meet project requirements, and to allow the City Manager to award bids up to a total of $50,000
during fiscal year 2004-2005- If market conditions change to indicate that a long-term contract would be
advisabie, staff YAII return to Council with that recommendation.
FUNDING: lectric Utility Dept 2003-2005 Financial Plan and Budget, Page E-41,
Business Unit 161651 (Line Extensions),
�/"nes R Krueger, Finance Director
Alan N Vallow, Electric Utility Director
Atlachirnent: Exhibit A - specifications
Prepared by Joel Harris, Purchasing Officer
cc: Manager, EUD Engineering and Operations
APPROVED:
Janet Keeter, Intirim City Manager
POWER UTILITY DUCT & FITTINGS EXHIBIT A EQUIPMENT SPECIFICATIONS
SECTION I - POWER UTILITY DUCT
General:
This specification is for power and communication duct for use in the City of Lodi's 12.0-kv underground
distribution system.
Specific Specifications:
Polyvinyl chloride (PVC), direct -buried duct, D13-120.
Lengths, overall, including integral coupling: 20 ft., +1 -0 inch.
Standards:
The duct shall meet the requirements of the latest editions of applicable NEMA TC -6, NEMA TC -8 and
ASTM F-512.
Shipping:
As required to ensure product integrity and quality upon delivery.
Markings:
All required markings shall be legible and so applied as to remain legible under normal handling and
installation practices.
Duct shall be marked with the following:
1 . Manufacturer's name or trademark
2. Nominal size
3. Material: (PVC)
4. NEMA (TC -8) and ASTM F-512
5. Type: (DB -120)
6. Any additional marking deemed necessary by the manufacturer.
SECTION 11 - FITTINGS
The following manufacturers and their respective part numbers have been approved and are acceptable for this bid:
I Item Description I Carion I PWPipe I
2"
Coupling PVC Sched 40 Longline
E941 J
60020200
6202000
2"
Elbow 22.50, PVC Sched 40 36" Rad. BE
UA5FJB
7522360200
5233851
2"
Elbow 450, DB -120 36" Rad.
PH7FJ
8145360200
5125879
2"
Sweep 901, DB -120 36" Radius
9H9FJ
8190360200
5125869
3"
Coupling, Schedule 40 PVC Longline
E941L
60020300
6202005
3"
Elbow 22.50, PVC Sched 40 18" Rad BE
UA5CLB
7522180300
5233845
3"
Elbow 450, DB -120 36" Rad.
PH7FL
8145360300
5125772
3"
Sweep 900, DB -120 36" Radius
9H9FL
8190360300
5125872
4"
Coupling, PVC Sched 40 Longline
E941N
60020400
6202010
6"
Coupling, Schedule 40 PVC Longline
E941RF
60020600
6202016
SECTION III - SUPPLIES
The following manufacturers and their respective part numbers have been approved and are acceptable for this bid:
Item Description I Carion PWPipe C
PVC Cement, Clear, Quarts, w/ dauber I VC9962 821194 7210603
RESOLUTION NO. 2004-160
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
SPECIFICATIONS, AUTHORIZING AbVERTISEMENT FOR BIDS FOR
POWER UTILITY CONDUIT AND F177INGS, AND FURTHER AUTHORIZING
THE CITY MANAGER TO AWARD OR REJECT BIDS IN AN AGGREGATE
AMOUNT UP TO $50,000 AS REOUIAED DURING FISCAL YEAR 2004-05
WHEREAS, the Engineering Division of th� Bectric Utility Department is preparing work
orders for installation of electrical service in several new residential and commercial
developments in the, City; and
WHEREAS, in the past, staff has obtained Council approval to advertise for bids for
estimated annual 'requirements for utility conduit and fittings and to schedule deliveries
according to project timelines and storage space restrictions; and
WHEREAS, due to changing market conditions, a different approach to material
acquisition may be in order. Firqt, "fast-track" guidelines require that staff react more quickly to
specific materials needs that may not have been foreseen in an annual estimate. Second,
volatility in the petroleum markets generally discourage suppliers from commuting to long-term
contracts without building in a substantial margin., Since PVC pipe and fittings are petroleurn-
based products, PVC prices tend to follow the price of oil; and
WHEREAS, staff therefore recommends that the City Council authorize advertisement
for bids as needed during the fiscal year to meet project requirements and to allow the City
Manager to award bids up to a total of $50,000 during fiscal year 2004-2005.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the specifications, authorizes advertisement for bids for the power utility conduit and fittings, and
further authorizes the City Manager to award or reject bids in an aggregate amount up to
$50,000 as required during fiscal year 2004-05.
Dated: August 18, 2004
I hereby certify that Resoiution No. 2004-160 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 18, 2004, by the following vote:
AYES; COUNCIL MF-M5F-RS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2004-160